Student Employee Information

This site is designed to help those who manage a General Student Services Fund (GSSF) organization and to help those who are just getting hired into their role with a GSSF organization or with the Associated Students of Madison (ASM).

Due to campus restrictions enacted to cope with the outbreak of COVID-19, UW-Madison is currently in a hiring freeze.

Changes to a Current Employee's Position

If you are a supervisor for your organization and need to make a change to a current employee’s position (due to a pay raise, graduation, moving positions, etc..), follow the tabs to the right to learn what documentation is required for each type of change.

It is important for your organization to fill out these forms whenever there is a change – otherwise, we cannot enter that change into the HR system.

The student employee info form is the only document required from your organization to make a pay change to an employee’s base pay (linked here).

NOTE: We only need the below filled out on the form:

  • Employee’s first/last name and signature (BOX 1)
  • All of the payroll approver (“Supervisor”) section and signature (BOX 2)

If you are changing an employee’s pay AND position title, please make the changes on the same form (check both boxes).

All forms should be turned into the ASM offices by the supervisor.

The student employee info form is the only document required from your organization to make a position change to an existing employee’s role in your organization (linked here).

NOTE: We only need the below filled out on the form:

  • Employee’s first/last name and signature (BOX 1)
  • All of the payroll approver (“Supervisor”) section and signature (BOX 2)

If you are changing an employee’s pay AND position title, please make the changes on the same form (check both boxes).

All forms should be turned into the ASM offices by the supervisor.

The student employee info form is the only document required for terminating a position in your organization (linked here).

NOTE: We only need the below filled out on the form:

  • Employee’s first/last name and signature (BOX 1)
  • All of the payroll approver (“Supervisor”) section and signature (BOX 2)

All forms should be turned into the ASM offices by the supervisor.